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IMAGINE TOURS - REGISTRATION

How to sign up:

Please send us an email or a letter with the following details:

Contact information: name, address, phone number, email address
Tour you've selected
Preferred payment method

Email address: info@imaginetours.com
Physical address: P O Box 475, Davis, CA 95617

Imagine Tours does not share or sell the personal information of our cyclists.

We recommend that you sign up quickly because hotels fill months in advance and airfare will be less expensive.

You will receive a detailed trip itinerary, recommended packing list, hotel contact list, insurance details and other tour information. For international tours we'll also send you visa applications and instructions and information on the countries you will be visiting.

Payment methods:

Deposits and balances can be paid by check, PayPal invoice or through Active.com
Checks are made payable to & mailed to Imagine Tours (P.O. Box 475, Davis, CA 95617)
If payment is not made by check, participant pays any fees charged by service

Payment schedule:

For domestic tours a deposit of $500 per person is required upon registration, $250 of which is non-refundable.

For international tours a deposit of $1000 per person is required upon registration, $500 is non-refundable.

The balance of tour fees is due 60 days prior to departure for any tour.

Prices listed are in U.S. dollars

Cancellation policy:

If you need to cancel your tour, 50% of your initial deposit is non-refundable (see above). For additional fees paid, the following fees apply:

Until 90 days prior to departure: Full refund
60-31 days prior to departure: 50% refund
30-7 days prior to departure: 25% refund
Under 6 days prior to departure: No refund

If the required minimum number of participants do not register, Imagine Tours may be required to cancel the trip and a full refund will be made to all participants who have signed up. Imagine Tours is not responsible for any airfare, passport/visa, insurance or other related expenses. If the registered participants wish, the trip may still be operated at a re-priced fee structure.

Insurance:

For international tours, emergency medical and air evacuation insurance is included in your tour fees through International SOS. You are responsible for purchasing tour cancellation and medical insurance for tours abroad (not domestic tours) and we use and can recommend CSA Travel Protection.

Accommodations for solo travelers:

Your tour cost is based on double occupancy. You will be matched with another same-sex participant, if available, or you can select your own roommate. Those who wish a private room can pay a single supplement. Note that single supplements may not be available for all nights on domestic tours. If a roommate cannot be assigned or if your assigned roommate cancels the tour, you will be charged the single supplement fee.

Limits of liability:

A Release of Liability (waiver) must be filled out and signed prior to tour departure.

Click this link for a printable version: Print Waiver

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